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Managing Employees


Adding Employees

Adding Employees to your Time IQ site requires just a name, username, password, and email address. You are limited to the number of employees specified by your Time IQ account size. The Employees tab under the Employees link on your main navigation will give you a running total of your current Employee count and the total number of Employees allowed.

Time IQ provides optional fields for storing additional information about your staff, such as Work Contact information, Home Contact information, and salary and work hour requirements. Please feel free to fill these in as they apply to your organization.

How to add an Employee:
  1. Login to your Time IQ site.
  2. Click the Employees link in the main navigation.
  3. On the right side of the Employees menu, click "Add Employee."
  4. Enter the required information: First Name, Last Name, Username, and Password. You can also select a user level of Manager instead of Employee where necessary, as well as an Employee Type of Full-Time, Part-Time, or Contract.

Selecting Minimum Daily hours:

Optionally you can choose to set minimum hours on a daily basis. This will give your employees daily feedback on their calendar when there is time that they need to enter to keep up to date.

  1. Under the work section of the Employee detail page, choose a "Min. Time" of "Daily".
Setting Minimum Hours:
  1. Enter the number of hours required for this employee based on the day of the week. For example, a halftime employee Monday-Friday would have 4 hours entered each weekday.
  2. When you are satisfied with the information you have entered for this employee, click "Add" to add the employee to your Time IQ site.

When an employee is added to your Time IQ site they will immediately receive an email that instructs them on how to access your Time IQ site and what their new username and password are. If for some reason you need to resend this initial email just go to the detail page of the employee in question and click "Resend Login Email" to send it again.



Managing Employee Access to Projects & Tasks

Once you have finished adding Projects & Tasks to your Time IQ site you can manage an individual's ability to log time for specific projects or tasks by editing their employee record.

Changing Project or Task access:
  1. Login to your Time IQ site.
  2. Click the Employees link in the main navigation.
  3. Click "View" to view the Employee detail page.
  4. Click "Edit" at the bottom of the page to modify Project & Task lists.
  5. You can add or remove Projects or Tasks by checking or removing the check from the appropriate boxes.
  6. Click "Save" to save your changes.